Overview
Your organization is contemplating the purchase of a new human resource information system and has tasked you with formulating a proposal. Organizational details for you to consider for this assignment are as follows:
There are a total of 500 employees at the site; 450 non-exempt employees who clock in and out each day, and 50 exempt employees who do not use a time clock and are paid a standard weekly salary.
The organization has an electronic time capture and payroll system already in place that is:
Manually updated when employees are hired or terminate employment
A stand-alone application, not interacting with any other database system
Maintained by two full-time payroll administrators, reporting to one payroll manager
Human resource records are primarily paper-based:
Employee personnel files are maintained in file folders
Personnel files are manually updated with demographic, performance, and disciplinary information
Demographic data is available currently in an Excel database, which is manually updated
Personnel files are maintained by four full-time human resource clerks, who are non-exempt and report to the full-time HR manager
The new HRIS is expected to drive a self-service approach to records management, while also ensuring confidential and proprietary data is secure.
For this milestone, you will be working on the gap assessment and informative visual maps. Compare the current human resources data collection system with at least two new HR information systems that are being considered. This milestone is due in Module Four.
This assignment will assess the following course outcomes:
Illustrate the interdependency of HRIS systems with existing organizational data collection systems through informative visual maps
Design gap assessment processes that capture the critical organizational needs and requirements for the implementation of an HRIS system
Prompt
Your paper should answer the following: What are the major factors to consider when an organization is considering upgrading or implementing a new human resource information system?
Specifically, the following critical elements must be addressed:
Gap assessment – What is the present situation (legacy system), the desired future state (new HRIS), and the gaps that exists between them for the following areas of the organization?
Information Systems – requirements for hardware and operating system software architecture
Human Resources – demographic employee data variables (distinguish which system maintains, how information is updated, any controls, and connectivity with other support functions) and security of the data (availability to functional levels, e.g. employee, manager, finance, operation managers)
Operations, Finance, Quality – productivity (more or less work) of employees (management/non-management) and cost versus benefit
An informative visual map illustrating:
the current state (no HRIS)
the future state (HRIS system in place)
the interdependency and/or replacement of other databases
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